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Covid-19 Tenure Clock Extension FAQ

In response to COVID-19-related disruptions to scholarly work and teaching, the Kansas Board of Regents approved a one-time, one-year, system-wide exception for tenure-clock extensions counting toward its two extension limit policy.

Who is eligible?

All tenure-track faculty who were in their probationary period during the Spring 2020.

Do I need to take any action to have this extension?

No action is needed on your part. If you were scheduled to go up for promotion and tenure in Fall 2020 or later, your tenure clock was automatically extended by one year. Your personnel records in the University HR/PAY system have been updated to reflect this COVID-19-related tenure clock extension.

Can I proceed with my promotion and tenure review in my originally scheduled mandatory review year (as noted in your original offer letter) ?

Yes, you may decide to forego the COVID-19 extension and proceed with your promotion and tenure review as originally scheduled. For administrative purposes, such review would be comparable to going up for ‘early tenure.’ Be sure to alert your chair/dean of your intentions, and work together to abide by internal deadlines for securing external letters and submitting your dossier for review. 

Information about the review process is available at: http://facultydevelopment.ku.edu/promotionandtenure

If I proceed with my promotion and tenure review in my originally scheduled mandatory review year, and I am not successful, can I try again during my COVID extended mandatory review year?

As with other ‘early review’ candidates, if during the course of your tenure review, there is a negative recommendation at the initial or intermediate level, your candidate file will only move forward at your request. (FSRR, In effect, you have an opportunity to withdraw your file from consideration at the initial and intermediate review stage in the tenure process, by electing not to request further review of your record. Under those circumstances only, you will be considered for tenure during your new mandatory review year as per the COVID-19-related tenure-clock extension, absent other circumstances.

Be advised that there is no other opportunity to reverse course if the UCPT or Provost makes a negative recommendation on your candidacy (although you will have the right to respond or appeal that action pursuant to FSRR 6.7.5). Thus, the onus is on you, as with other early review candidates, to withdraw consideration of your file prior to receiving a final negative vote at the University Committee on Promotion and Tenure (UCPT) level. Continuing beyond this stage poses the risk of a negative decision by the Chancellor, which may result in non-reappointment, even in cases that were reviewed before the mandatory review year.

Is Progress Toward Tenure Review (PTTR) extended as well?

Yes. Since the COVID-19-related tenure-clock extension will extend the mandatory review year by a year, the PTTR calculation will be extended as well.

In calculating a faculty member’s PTTR, that review occurs approximately midway between a faculty member’s appointment and mandatory review year (usually the third year). Thus, if the faculty member’s PTTR was previously scheduled for the third year, the COVID extension means their PTTR is scheduled for the fourth year, absent other circumstances.

You may request to have your PTTR at your originally scheduled “midway” point if you wish by contacting your chair/dean.

What if my PTTR was extended for re-review to a subsequent year?

Tenure-track faculty members who are previously scheduled for PTTR re-reviews for Fall 2020 have been equally affected by COVID-19-related disruptions to their scholarly work and teaching. Thus, the Provost has determined that the automatic tenure-clock extension of the mandatory review year for COVID-19-related disruptions also extends by one year previously scheduled PTTR re-reviews concurrent with the COVID-19-related tenure-clock extension.

Can I request additional tenure-clock extensions?

Yes. Untenured faculty members in tenure-track appointments who have not yet entered their mandatory review year may interrupt the tenure clock depending on the circumstances.

More information is available at https://policy.ku.edu/provost/interruption-of-tenure-clock

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